E-SANCHIT Frequently Asked Questions (FAQs)
The CBIC has launched e-Sanchit (e-Storage and Computerized Handling of Indirect Tax documents) that provides an electronic interface between taxpayers and custom departmental officers to submit their import/export-related supporting documents hassle-free and without any human intervention. The aim behind the introduction of e-Sanchit is to promote paperless processing, fast documents uploading, and hassle-free trading across borders. It has already been made available to importers and exporters in the country.
So, in this blog, we will cover all the e-Sanchit related frequently asked questions (FAQs).
E-Sanchit Frequently Asked Questions (FAQs)
Q1. Who has access to the E-SANCHIT application?
Ans. By using the E-SANCHIT link, only ICEGATE registered users (individual taxpayers and PGAs) can use E-SANCHIT applications.
Q2. How can I upload a document to the E-SANCHIT portal?
Ans. Any ICEGATE user can upload documents by following the instructions below.
Step 1. Use your login credentials to access the ICEGATE portal.
Step 2. Open the E-SANCHIT application by selecting it from the menu options and clicking on the E-SANCHIT link.
Step 3. Click the Upload Documents icon to add a document.
Step 4. From the document type menu, choose a document type.
Step 5. Submit the document for IRN / DRN generation.
Q3. I cannot submit the document using the Submit button.
Ans. The submit button will be enabled to validate DSC and create IRN/DRN once the document has been uploaded and the document type has been selected.
Q4. Is it possible for me to upload documents in any format or size?
Ans. Only PDF files with a size of less than or equal to the allowed size limit will be accepted in the E-SANCHIT application.
Q5. Is there a limit to how many documents I can upload at once?
Ans. No, a single taxpayer can only post up to 5 papers at a time, whereas a PGA user can upload up to 10 documents at once.
Q6. What is the maximum file size that can be uploaded?
Ans. The type of document will determine the size of the file you upload. Depending on the document format, it can range from 1 to 20 MB.
Q7. Will I be allowed to upload documents with the same name as one another?
Ans. No, every document to be uploaded must have a unique name, according to business requirements. It is suggested that papers be given meaningful file names so that they can be recognized and handled easily.
Q8. How can I include my digital signature in the documents I’m uploading?
Ans. A utility is available on the ICEGATE website that allows users to attach DSC to their documents. The web application is open to the public and is free to use. The following link (https://www.icegate.gov.in/digitalSign/digitalSign.html) will take you to it.
Q9. Is it possible to use the same DSC for signing documents that will be uploaded to E-SANCHIT as I use for signing BE and SB documents?
Ans. Yes, the same DSC that is used to sign BE and SB documents may be used to sign the E-SANCHIT document as well.
Q10. How can I see the document I’ve uploaded before submitting it?
Ans. Once the document has been uploaded, you will be able to see the view links for each document on the same page.
Q11. Is there any way for me to acquire confirmation that my paper has been uploaded?
Ans. Yes, once the document is submitted, an email will be sent to your registered email account within 5 minutes.
Q12. How do I search for a document that I already uploaded?
Ans. Search functionality is available on the same page of the E-SANCHIT program in a separate tab. You can search any document uploaded using the IRN, DRN, Supporting document kinds, and dates ranges. If you want to search for a document older than 30 days, you must submit a request for it to be retrieved from archival by simply searching for it and following the procedures. There is one exemption for parent PGA users: they can log in as a power user in E-SANCHIT and access papers from the last 30 days right away.
Q13. How long will the document “Retrieved from Archival” be available on the internet?
Ans. The archival document that was retrieved is available for 7 days after it was retrieved.
Q14. Will I be able to view the documents of other users?
Ans. No, you will only be able to see papers uploaded by logged-in users.
Q15. What is the difference between IRN and DRN?
Ans. The document reference number (DRN) is a unique number for a batch of uploaded documents. One DRN can be assigned to five IRN numbers. Image reference number (IRN) is a unique number assigned to each document. Instead of DRN, a group of IRN should be entered into the Bill of Entry.
Q16. What are the alternative options for getting into the E-SANCHIT application?
Ans. You can only use the ICEGATE website to access the E-SANCHIT application.
Q17. What causes a digital signature to be invalid?
Ans. It’s possible that your signature isn’t registered on the ICEGATE website, or that you haven’t signed the document you’re attempting to submit with your digital signature.
Q18. What should I do if the document isn’t in PDF format?
Ans. The E-SANCHIT application only supports PDF documents. You can contact the document issuer for the right PDF format or print and scan the document into a PDF.
Q19. Is it possible to have many pages in a single document?
Ans. Yes, there is no limit on the number of pages, however, the file size must not exceed the size limit of the specified document type.
Q20. How do I map the IRN acquired after uploading documents in E-SANCHIT to an Import/Export flat file?
Ans. In RES packages, there is already an option to specify an IRN number. In the Bill of Entry message format, please refer to field 14 of the TABLE> SUPPORTING DOCS. You can submit the flat-file generated as normal after providing the IRN got while filling out the job in RES packages.
